RESPONSIBLE ENTITY AND DATA PROTECTION OFFICER
Mix for Kids e.V.
Wiesentheider Str. 4
Contact for data protection officer: datenschutz(at)mixforkids.de
RIGHTS OF USERS (DATA SUBJECTS)
First off, we want to inform you about your rights as a user (data subject) based on Art. 15 – 22 GDPR. These include:
- Right of access by the data subject (Art. 15 GDPR),
- Right to erasure (Art. 17 GDPR),
- Right to rectification (Art. 16 GDPR),
- Right to data portability (Art. 20 GDPR),
- Right to restriction of processing (Art. 18 GDPR),
- Right to object (Art. 21 GDPR).
If you intend to assert any of these rights or have questions concerning data processing at our association, please contact: datenschutz(at)mixforkids.de. Furthermore, you have the right to file a complaint with the relevant data protection authority.
RIGHT TO OBJECT
In regard to your right to object, please note the following:
If we process your personal data for the purpose of direct advertising, you have the right to object to the data processing at any time without giving reasons. The same applies to profiling, insofar as it is connected to the direct advertising.
If we process your data to safeguard legitimate interests, you have the right to object to the data processing at any time due to reasons related to your particular situation. The same applies to profiling based on these provisions.
From your objection onward, we will no longer process your personal data unless we can provide compelling and legitimate grounds for the processing that override your interests, fundamental rights and freedoms as the data subject, or data is processed for the assertion, exercise or defense of legal claims.
To assert these rights, please contact:
LINKS TO OTHER PROVIDERS
Our website contains (clearly identifiable) links to the websites of other companies. We are not responsible for any content displayed on websites of other providers that we link to. Consequently, we do not assume any responsibility or liability for such content. Responsibility for the content of linked websites always lies with the respective provider or operator of the website. At the time of placing the link, the linked websites were checked for potential violations and recognizable infringements of the law. No unlawful contents were not recognized at the time. Without specific indications of wrongdoing, continued monitoring of such websites cannot be reasonably expected. In case legal violations become known to us, the relevant links will be deleted immediately. Any liability claims based on the use of our online offering are excluded, provided that we have not acted with intent or gross negligence.
Furthermore, Mix for Kids e.V. reserves the right to make changes and additions to previously provided information.
COPYRIGHTS AND PROPERTY RIGHTS
Content and structure of our website, including texts, images and illustrations, are, if not expressly stated otherwise, our property and must not be copied, changed, transferred, reused, newly provided, monetized or otherwise used without our prior written consent. We have no objection with regard to personal use of information contained in our website. Please note that violations of our copyrights or other property rights may lead to civil or criminal proceedings.
PHOTOS / VIDEOS
The images used on the website are our own property or obtained from sources to which we have paid a usage fee.
As a rule, all photos or videos of individuals, which are published in the context of events or promotions, are duly checked for the exceptions of the KunstUrhG (copyright law) sec.22 and 23.
If you do not agree to the publication of a photo on the website, please let us know at datenschutz(at)mixforkids.de. We will examine the situation immediately.
Any information contained in our online offering has been diligently checked. We strive to continuously expand and update the information provided. However, we cannot guarantee the completeness, accuracy and/or timeliness of information.
In general, we use your personal data to answer your queries, process your order, or provide you with access to further information or offers. This may require the storing and processing of your personal data (first name, last name, address, payment details, due levels, etc.). In doing so, we adhere to the principle of data economy; i.e. we only collect, store, process and use data that are relevant to the stated purpose. Please not that not all information requested is mandatory. We only create user profiles if we have received a completed and signed membership form. This consent can be revoked at any time in writing. Furthermore, we collect data about the number of visits to our websites. This data gives us information about the general interests and preferences of our website visitors; it is statistical, not personal in nature. We also automatically collect and store information provided by your browser, including the IP address. All personal data is handled in accordance with legal requirements. We use your data to meet contractual and legal obligations, process payment transactions and pass on information, which may also include analyses for marketing purposes and direct marketing.
WHAT DATA DO WE COLLECT?
- Access data resulting from page views
- Contact data you enter, e.g. in forms (email, membership form)
- Anonymised tracking data using cookies
- Bank and payment information you provide when you donate or become a sponsor
- Photos (e.g. of promotions) which we have received from you or which we have taken with your permission.
If you would like to make a donation, whether in the form of a one-time donation or a regular contribution, you can do so via our membership form or via the specified bank account.
We process your data entered in the membership form. In any case, your data will be stored and retained for ten years together with information on the donation amount, frequency and purpose / project.
As a non-profit organization, we are permitted to also use your contact information for fundraising purposes in accordance with the provisions of sec. 28 (3) sentence 2(3) of the Federal Data Protection Act to send you information about our non-profit and charitable work in connection with fundraising.
We assure you that your data will exclusively be processed for these purposes and only by the Mix for Kids e.V. association. We do not sell or let addresses of donors or supporters to other companies or other (including like-minded) organisations. You can object to this use at any time by sending an email to datenschutz(at)mixforkids.de.
DATA DISCLOSURE TO THIRD PARTIES
We will only transfer your data to third parties within the limits of statutory provisions or if you have given us consent to do so. In all other cases, no data will be transferred to third parties, provided that we are not obligated to disclose data based on mandatory legal provisions (transfer to third parties, such as regulatory authorities or law enforcement).
SECURITY & COOKIES
EXCHANGE OF DATA
The data exchange from and to our website is always encrypted. We use HTTPS as the transmission protocol for our website, in each case with the latest encryption protocols. In addition, we offer our users content encryption for the contact forms. Only we can decrypt this data. It is also possible to use alternative communication channels (e.g. post).
CONTACT FORM (Art. 6.1 (a), b EU GDPR)
In the context of a contact inquiry we collect and process the following data:
Name of contact, email address, contact details and other interests and queries.
If you contact us by email, we will process the personal data provided in the email solely for the purpose of processing your query. No further data is collected, unless you become a member by filling in the membership form.
NEWSLETTER (Art. 6.1 (a), EU GDPR)
A free newsletter is available on our website. Viewing this newsletter is voluntary and does not constitute a recurring, automatic dispatch process. We do not collect any contact data for the presentation of our newsletter.
RECIPIENTS OF DATA / CATEGORIES OF RECIPIENTS
Within our association, we ensure that only those individuals receive your data who need it to meet their contractual and legal obligations.
In many cases, service providers support our specialist departments in fulfilling their tasks. The necessary data protection agreements have been concluded with all service providers.
Recipients of your data
- Data processing at the association: donation accounting, administration of fines, donor and permanent support service, address and mailing list administration
- Credit agencies: obtaining information
- Lawyers: legal services
- Waste disposal companies: disposal of files and data carriers as order processing
TRANSFER TO THIRD COUNTRIES / INTENT OF TRANSFER TO THIRD COUNTRIES
No data is transferred to third countries (outside of the European Union and/or the European Economic Area).
DATA STORAGE PERIODS
We store your personal data only for the time period required to fulfill the relevant purpose. Please note that various retention periods require us to continue to store data beyond this period. This applies in particular to retention periods in accordance with commercial or fiscal law (e.g. commercial code, tax code, etc.). Provided that no further retention periods apply, we routinely delete your data after the stated purpose has been fulfilled.
We may continue to store data if we have obtained your consent to do so or if there is a chance of a legal dispute, for which we may use evidence within the statutory limitation periods (depending on the specific situation, up to thirty years); the regular limitation period is three years.
OBLIGATION TO PROVIDE INFORMATION
A variety of personal data is required for the establishment, execution and termination of a contractual relationship and the performance of associated contractual and legal obligations. The same applies to the use of our websites and the features provided therein.
We have summarized details about this issue above. In certain cases, data must be collected and/or provided due to applicable statutory provisions. Please note that we are unable to process your request or execute the underlying contractual relationship if relevant data is not provided.
AUTOMATED CASE-BY-CASE DECISIONS
We do not apply fully automated processing systems to reach a decision.
ONLINE OFFERINGS AND MINORS
Minors under 16 years of age are not permitted to transfer personal data to us and/or give informed consent without the permission of their legal guardians. We would like to encourage parents and legal guardians to show an active interest in their children’s online activities and interests.